Billing Specialist

JOB TITLE: Billing Specialist
STATUS: Full Time Exempt
DEPARTMENT: Finance and Administration
SUPERVISOR: Accounting Supervisor

Please include a cover letter providing an explanation as to how you will bring in business from your relationships, experience or industry connections.
Hours: 40 Hours Monday through Friday with occasional after hours as needed.

JOB SUMMARY:

Generate accurate, complete and timely invoices daily for all company products (lubricants, accessories, fuels, services, etc.) using our billing/accounting software. Resolve any identified billing errors via research with appropriate credits and/or rebills. Maintain neat and methodical records or all transactions. Must be able to accommodate a broad range of company and customer requirements while verifying pricing, rebates, and taxes.

RESPONSIBILITIES:

  • Produce invoices to customers daily or as needed
  • Review sales order paperwork for accuracy pertaining to product pricing, rebates and taxes
  • Research items on daily open order reports with Inside and Outside Sales Representatives, Dispatchers, Warehouse and others as needed to clear up any outstanding orders for invoicing
  • Analyze root documents for discrepancies, variances, and errors
  • Maintain customer special pricing
  • Assist with document scanning and filing
  • Assist customers as needed
  • Other duties as assigned

REQUIRED SKILLS AND QUALIFICATIONS:

  • High School Diploma or GED
  • At least 2 years billing/invoicing experience a plus
  • Basic to Intermediate Excel, proficiency in Windows 365, MS Word and Outlook.
  • Effective and diplomatic oral and written communication skills
  • Ability to read and comprehend instructions and correspondence
  • Type at least 30 wpm
  • Strong problem solving and critical thinking skills
  • Basic math skills
  • Attention to detail
  • Strong organization, time management and prioritization skills

ESSENTIAL PHYSICAL FUNCTIONS:

  • Frequent Standing, sitting, bending, lifting, hand and finger movements associated with keyboard, mouse and phone operation.
  • Near, mid-range and far vision.
  • Occasional moderate lifting (up to 25 pounds).

This job description is not all inclusive. J.B. Dewar reserves the right to change job duties and essential job functions as required by business necessity.

Job Type: Full-time

Benefits:

  • 401(k)
  • Dental Insurance
  • Employee Discount
  • Flexible Spending Account
  • Health Insurance
  • Life Insurance
  • Paid Time Off
  • Vision Insurance

COVID-19 considerations:
JB Dewar, Inc. provides cleaning supplies, gloves, hand sanitizer, social distancing a must.

Company’s website:

Benefit Conditions:

    • Only full-time employees eligible

This job description is not all inclusive. J.B. Dewar reserves the right to change job duties and essential job functions as required by business necessity.