Accounts Payable Support

JOB TITLE: Accounts Payable Support
STATUS: Full Time, Non-Exempt
DEPARTMENT: Finance & Administration
SUPERVISOR: Director of Finance

Please include a cover letter providing an explanation as to how you will bring in business from your relationships, experience or industry connections.
Location and Hours: San Luis Obispo Office, Monday-Friday, Negotiable (7:30a-5:00p window)

JOB SUMMARY:

The Accounts Payable Support is responsible for day-to-day financial transactions including accounts payable, corporate credit card reconciliations, and various other transactional issues. The Accounts Payable Support must exercise discretion in executing essential functions and be able to work independently, following through on assignments with minimal direction.

ESSENTIAL SKILLS & PRIMARY RESPONSIBILITIES:

  • Matches open Bills of Lading, Dispatch Orders, Work Orders and other supporting documents to the correct accounts payable invoices to prepare for data entry into the accounting system.
  • Analyzes and process invoices and other accounts payable documents in a timely manner.
  • Codes such items as invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.
  • Handles all vendor correspondence via phone or email.
  • Investigates and resolves problems associated with processing of invoices.
  • Prepares check requests, wire transfers, and ACH transactions.
  • Reconciles various accounts on a monthly basis, bringing any discrepancies to the attention of the Director of Finance.
  • Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
  • Files, maintains, and distributes accounting documents, records and reports.
  • Assist in compiling information and preparing responses to auditors during the annual external audit.
  • Performs other duties as required to support the F&A department.

REQUIRED SKILLS:

  • Working knowledge of computer programs including intermediate to advanced Excel and proficiency in
  • Windows in a server environment, MS Word and Outlook.
  • Ability to read and comprehend instructions, short correspondence and memos.
  • Effective organization and time management skills.
  • Exceptional written and verbal communication skills, including effective interpersonal and collaboration skills.
  • Attention to detail and accuracy.
  • Ability to multi-task.
  • Open to change and willing to learn new skills.
  • Ability to follow up on pending issues.
  • Ability to meet deadlines.

MINIMUM QUALIFICATIONS:

  • Work experience utilizing Excel preferably in the Accounting/Finance or related field.
  • At least two year’s work experience in a fast-paced office environment including Accounts Payable responsibilities.
  • High School Diploma is mandatory. An Associate’s degree or higher in Business, Accounting, or Finance is a plus.

ESSENTIAL PHYSICAL FUNCTIONS:

  • Frequent standing, sitting, bending, lifting, hand and finger movements associated with typing, 10-key and telephone operation.
  • Near, mid-range and far vision.
  • Occasional moderate lifting

This job description is not all inclusive. J.B. Dewar reserves the right to change job duties and essential job functions as required by business necessity.

Job Type: Full-time

Benefits:

  • 401(k)
  • Dental Insurance
  • Employee Discount
  • Flexible Spending Account
  • Health Insurance
  • Life Insurance
  • Paid Time Off
  • Vision Insurance

COVID-19 considerations:
JB Dewar, Inc. provides cleaning supplies, gloves, hand sanitizer, social distancing a must.

Company’s website:

Benefit Conditions:

  • Only full-time employees eligible

This job description is not all inclusive. J.B. Dewar reserves the right to change job duties and essential job functions as required by business necessity.