Billing Specialist

Job Title: Billing Specialist

Department: Finance & Administration

Supervisor: Director of Finance

Hours: Monday through Friday 7:30 AM to 5:00 PM window with the option of 30 or 60 minute meal break

Location: 75 Prado Rd. San Luis Obispo, CA

If you are looking to work for an essential business who’s 87 years strong and cares for their employees, JB Dewar, Inc. is the company where you should apply. Our Finance and Accounting office is drama-free with people who respect one another and work together as a team from management to our valued employees.

Job Summary:

Generate accurate, complete and timely invoices daily for all company products (lubricants, accessories, fuels, services, etc.) using our billing/accounting software. Resolve any identified billing errors via research with appropriate credits and/or rebills. Maintain neat and methodical records or all transactions. Must be able to accommodate a broad range of company and customer requirements while verifying pricing, rebates and taxes.

Essential Job Duties:

  • Produce invoices to customers daily
  • Review sales order paperwork for accuracy pertaining to product pricing, rebates and taxes
  • Research items on daily open order reports with Inside and Outside Sales Representatives, Dispatchers, Warehouse and others as needed to clear up any outstanding orders for invoicing
  • Maintain customer special pricing
  • Assist with document scanning and filing
  • Assist customers as needed
  • Other duties as assigned

Required Skills and Qualifications:

  • High School Diploma or GED
  • At least 2 years billing/invoicing experience a plus
  • Basic to Intermediate Excel, proficiency in Windows 365, MS Word and Outlook.
  • Effective and diplomatic oral and written communication skills
  • Ability to read and comprehend instructions and correspondence
  • Type at least 30 wpm
  • Strong problem solving and critical thinking skills
  • Basic math skills
  • Attention to detail
  • Strong organization, time management and prioritization skills

Essential Physical Functions:

  • Frequent sitting, standing, hand and finger movements associated with typing, 10 key and telephone operation
  • Talking, listening, near, mid-range and far vision
  • Occasional moderate lifting

Pay: $18.00 – $21.00 per hour


  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee discount
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance

COVID-19 considerations:
JB Dewar follows the rules and regulations of CDC and OSHA.

This job description is not all inclusive. J.B. Dewar reserves the right to change job duties and essential job functions as required by business necessity.